20-Point Compliance & Internal Audit Self-Check · 1-Page Printable A4

Free RTE 25% & School Fee Ledger Audit Checklist

Verify your fee office before a trust audit, CA review, or DEO inspection. Mark each control below to compute your Audit Readiness Score and print a 1-page A4 sign-off sheet.

Audit Readiness Score 0% (0/20 verified)

Mark items below as Verified, Gap, or N/A.

A. RTE 25% Quota Admission & Reimbursement Compliance

5 Audit Controls
RTE-01 State RTE portal allotment letters & lottery selection list filed for current academic year
RTE-02 Income, Caste, BPL or Disadvantaged Group certificates verified against each student admission number
RTE-03 Zero tuition or capitation fee billed to RTE 25% quota students in the fee ledger
RTE-04 Monthly attendance of RTE students reconciled with UDISE+ and state reimbursement portal
RTE-05 Per-child RTE reimbursement claim statement matched with bank account credit entries

How EdunodeX automates this: EdunodeX tags RTE & scholarship students on admission so tuition fees are automatically exempted while keeping UDISE+ and attendance registers audit-ready.

See Fee Module →

B. Daily Fee Counter, Receipt Numbering & Cashier Day-Close

5 Audit Controls
FEE-01 Receipt book / digital receipt sequence is continuous with zero missing or duplicate receipt numbers
FEE-02 Cancelled or voided fee receipts retain the original copy with written reason and approver sign-off
FEE-03 End-of-day physical cash count matches total cash receipts issued (Cashier Day-Close signed)
FEE-04 UPI, QR, NEFT and cheque fee collections reconciled daily against bank settlement statement
FEE-05 Combined sibling payments allocate exact amounts and generate separate receipt numbers per child

How EdunodeX automates this: EdunodeX issues sequential numbered receipts on WhatsApp, splits sibling payments into individual receipts automatically, and runs a daily cashier cash-count reconciliation.

See Fee Module →

C. Concessions, Sibling Discounts & Waiver Approval Trail

5 Audit Controls
CON-01 Every sibling, staff-ward, or merit concession is backed by a signed management sanction note
CON-02 Concessions have explicit start and end dates so one-year discounts do not silently renew
CON-03 Mid-year fee waivers or late-fee write-offs carry Principal / Trustee approval before ledger entry
CON-04 Transport route changes and mid-session bus opt-outs are updated in installment dues with effective dates
CON-05 Refundable caution deposits are accounted separately from annual/tuition fee revenue

How EdunodeX automates this: In EdunodeX, fee waivers and ledger adjustments wait for an approver before they apply, with full start/end dates and an immutable audit trail.

See Fee Module →

D. Defaulter Register & Year-End Carry-Forward Integrity

5 Audit Controls
LED-01 Opening fee arrears brought forward from previous session match last year's audited closing defaulter list
LED-02 Class-wise fee structure and installment due dates match the fee schedule approved by management
LED-03 Overdue student ledger records parent follow-up calls and promised payment dates
LED-04 Transfer Certificate (TC) register confirms No-Dues clearance before TC issuance
LED-05 Total Demand − (Collected + Approved Concessions) = Closing Outstanding Dues across all classes

How EdunodeX automates this: EdunodeX carries forward last year's unpaid balances per student, pauses automated reminders when a parent gives a promise-to-pay date, and exports clean audit sheets.

See Fee Module →
Custom School Print Header & Guided Setup

Put your school's name on every printout & save your settings

Enter your school details once to stamp your official header on this tool's A4 printouts and Excel downloads. Want our team to set this up inside EdunodeX with your existing Excel register? Tick the box below.

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Why do this by hand every term?

Pass every trust & DEO fee audit without scrambling through paper registers

EdunodeX gives your fee counter one clean ledger per student: numbered WhatsApp receipts, sibling payment splitting, cashier day-close, and approval-gated concessions.

  • Every student has one fee ledger covering installments, concessions, late fees, and prior-year carry-forward
  • Waivers and adjustments wait for Principal/Trustee approval before touching the ledger
  • Daily cashier cash-count close and instant Excel/PDF export for your CA or auditor
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